Learn how to organize teamwork

Create teams to optimize your workflow with design files and systems. With teams, you can collaborate with other users and organize your documents into projects, which work just like folders.

To start working with teams, log in to your Icons8 account. You can create and see your teams in the left panel of the Home tab.

This chapter covers the basics of working with teams, collaboration and project options, and team management.

How teams work in Lunacy

Teams are available for all registered users. You can create one team on the trial plan and switch over to the paid team plan whenever you’re ready.

Trial team plan vs. paid team plan

  Trial team plan Professional team plan
Cloud document limit Up to 10 documents across all team projects (including deleted documents) Unlimited
Document editors/exporters Up to 3 Unlimited
Document viewers Unlimited Unlimited
Version history Last 30 days Entire version history
Deleted files Stored for 30 days Stored forever
Team member limit Up to 3 (including the team owner) Add more members to your team as it grows ($4.99 per user/month)
Other - A personal cloud license for the team owner

Once you decide to switch to the paid plan, click over the team name in the left panel of the Home tab. Click Upgrade plan and follow the instructions.

Note: If you are already a member of a free team (not the owner) and want to create a team with a paid plan, you’ll have to leave the free team first.

See also:
Plans and pricing

Creating teams

To create a team:

  1. Open the Home tab.
  2. In the left panel, click Create New Team.
  3. Type the name of the team, then click Create team.
  4. (optional) On the next screen, click Copy link to invite other team members. You can always copy the invite link in the upper-right corner Members tab of the team page.
  5. Click Continue.

The user who created the team is the team owner.

Right-click the team name in the left panel to open up the context menu that lets you:

Managing teams

To manage your team, switch to the Home tab, then click the required team name in the left panel. The team screen will open up, featuring two tabs: Projects and Members.


To start creating team documents, you’ll need at least one project to organize them. Think of projects as folders for your team’s documents.

All the documents within team projects automatically become available to all team members.

To create a project:

  1. Select the required team in the left panel of the Home tab. Make sure you end up on the Projects tab.
  2. At the top right corner of the screen, click New Project.
  3. Name your project and press Enter.

You can now add documents to the project. Using the three prompts at the top of the project page, you can:

  • Create new cloud documents.
  • Import existing .sketch files.
  • Import Figma files.

To show/hide a project name in the left panel, use the Pin () button at the top right corner.

To rename a project, use the context menu in the left panel or click over the project name in the main area. To change the project avatar, simply click on it.

To delete a document from a project:

  1. Right-click the document to open up the context menu.
  2. Select Delete.

Deleted documents move to the Deleted section of the Home tab. There, you can restore or permanently delete documents.

To delete a project:

  1. Delete all documents from the project first.
  2. Click the Delete project button at the top right corner.


    Right-click over the project in the left panel, then click Delete on the context menu.

Note: Not all users can delete documents and projects. Check out the table below for details.


Use the Members tab to:

  • Generate invite links for new members.
  • Manage team members and their roles.
  • Delete team members.
  • Copy a link for a pending invite to resend it.

To create an invite link, click Invite user in the upper-right corner of the screen. The link ends up in your clipboard, and a new record appears in the list of team members. Until the invitee opens the link, you’ll see the Invite pending caption instead of their username.

Once a user opens the link, their username and avatar will show up on the Members tab. You can visit team member profiles by right-clicking their avatars.

Use the drop-down list in the Team permissions column to assign user roles to team members:

Can view. Assigned by default to all users joining a team via an invite link. Users with this set of permissions can only view the content of team documents.

Can export. This is for developer handoff. Users with this set of permissions can view designs, inspect layer properties, and export document layers.

Can edit. Users with this role can create and edit team documents, but they lack certain administrative permissions.

Admin. Team admins can do all of the above, as well as rename the team, change its avatar, assign roles to other members, and delete members from the team.

Role permissions

  Owner Admin Can edit Can view Can export
Change the team plan + - - - -
Delete the team + - - - -
Leave the team - + + + +
Rename the team + + - - -
Change the team avatar + + - - -
Assign roles to team members + + - - -
Delete members from the team + + - - -
Create documents + + + - -
Rename documents + + + - -
Delete documents + + + - -
Create a project + + + - -
Rename projects + + + - -
Delete projects + + + - -
Invite new members (copy invite links) + + + - -
View the list of team members + + + + +
View the list of projects + + + + +
View the list of documents + + + + +

Deleting a team

To delete a team, right-click the team name on the left panel of the Home tab, then select Delete. Note that only the team owner can delete the team.

Deleting the team means that:

  • All documents associated with the team move to the Deleted section of the Home tab.
  • Team members lose access to the documents.
  • The name of the team appears greyed out in the left Home tab panel. A right-click over a deleted team opens up the context menu that lets you either permanently delete the team or restore it.